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Privacy Policy

Last updated on July 17, 2025

This Privacy Notice explains how we collect, use, store, and share your personal information, and sets out your rights under UK GDPR and the Data Protection Act 2018.

Who We Are

CalibreCode Solutions Ltd is a software testing and quality assurance provider, working with clients across technology, Industry and other sectors to deliver secure, reliable testing services.
 

We act as a Data Controller for the personal data we hold about our employees and business contacts. For client testing services, we typically act as a Data Processor, working under our clients’ instructions.

Personal Data We Collect

We only collect and process limited personal data:
 

  • Employees: name, contact details, HR and payroll information.
     

  • Business contacts: client names, job titles, business email addresses, and phone numbers (for communication and contract management).
     

  • Test environments: mock or synthetic data only, unless otherwise contractually agreed with a client.

How We Use Personal Data

We use personal data to:
 

  • Manage employees (HR and payroll).
     

  • Deliver services to clients and manage contracts.
     

  • Communicate with clients and partners.
     

  • Comply with legal and regulatory obligations.

 Lawful Basis for Processing

Our processing is based on:
 

  • Contractual necessity – providing services and managing contracts.
     

  • Legal obligation – complying with employment law, payroll, and tax.
     

  • Legitimate interests – managing business operations and relationships.
     

 Sharing Personal Data

We only share personal data where necessary:
 

  • With trusted service providers (payroll, HR)
     

  • Where required by law/regulation.
     

  • With client organisations, where contractually agreed.

    We never sell personal data.

 International Transfers

If data is transferred outside the UK/EEA, we use approved safeguards such as Standard Contractual Clauses (SCCs) or ensure suppliers hold relevant security certifications.

Data Retention

We retain personal data only as long as necessary:
 

  • Employee records – retained per employment/tax law.
     

  • Client/ contacts – retained while the contract is active and for a reasonable period afterwards.
     

Test data – securely deleted after the project ends.

Data Security

We protect personal data with:
 

  • Encryption at rest and in transit.
     

  • Strong access controls and endpoint protection.
     

  • Regular reviews of data handling and security practices.
     

Your Rights

We protect personal data with:
 

  • Encryption at rest and in transit.
     

  • Strong access controls and endpoint protection.
     

  • Regular reviews of data handling and security practices.
     

Contact us at: admin@calibrecode.com

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